IV.     Radiation Safety and Radiation Control Policy

IV.A.   Radiation Safety

            Radiation safety is primarily dependent upon careful planning of all routine and experimental work involving radiation, coupled with the proper and continued intelligent use of radiation detection instruments and procedures.  Correct planning involves predicting radiation levels and activity levels in the vicinity of a proposed experiment and evaluating all potential radiological hazards prior to performing the experiment.  Proper use of radiation detection instruments involves both the calibration of these instruments at prescribed intervals and the use of an appropriate instrument for a given requirement.

            An effective radiation protection program is dependent upon the aforementioned radiation safety considerations and knowledge of the principles of radiation safety, coupled with cognizance of, and strict adherence to, established procedures and control measures.  All individual radiation workers and all authorized users thus play an important role in maintaining a high degree of radiation safety at WSU.

IV.B.   Radiation Control Policy

IV.B.1.            All individuals who use facilities at Washington State University or who participate in a University-sponsored activity which involves the use of radioactive materials or radiation machines are required to comply with requirements of the WSU radiation protection program including all pertinent provisions of this manual.

IV.B.2.            All work and research utilizing radioactive materials are subject to the provisions and procedures set forth in this manual.

IV.B.3.            Each individual investigator is responsible for complying with existing regulations, the requirements of the radiation protection program, the provisions of this manual, and radiation safety procedures that relate to his or her work.

IV.B.4.            The WSU radiation protection program has been designed to meet the requirements of the applicable state and federal regulations governing the acquisition, receipt, utilization, shipment, and disposal of radioactive materials and radiation machines.  Adherence to the requirements of the program thus will assure compliance with the applicable regulations.

IV.B.5.            All personnel who are authorized users or other radiation workers must participate in the Radiation Protection Training Program conducted by the Radiation Safety Office (see Sec. VIII.B.)

IV.B.6.            The provisions of the "Rules and Regulations for Radiation Protection," by the Division of Radiation Protection, Department of Health, State of Washington, are considered an integral part of this radiation protection program.

IV.B.7.            The failure of an investigator to comply with the provisions and procedures in this manual, or with any special provisions and procedures specified by the Radiation Safety Committee, can result in revocation by the Committee of the investigator's privilege of working with radioactive materials or radiation equipment.

IV.B.8.            Washington State University has a number of U.S. Department of Agriculture laboratories, both on campus and at outlying sites, with use and possession of radioactive materials and sealed sources which causes the laboratories to fall under the jurisdiction of the WSU License as well as the USDA License from the NRC.  The Radiation Safety Office is responsible for these laboratories and for the radioactive material and sources used in them.  The Radiation Safety Office performs sealed source leak tests every six months.  Moreover, as a matter of courtesy the RSO will cooperate with and assist the USDA authorized users in meeting the requirements of applicable regulations such as periodic calibration of survey meters and periodic swipe tests.  In addition, the cross-utilization of soil moisture measuring instruments containing a sealed source by USDA-WSU is permissible, the only constraint being proper training and personal monitoring for the instrument user.

IV.C.   Authorized User Responsibilities

IV.C.1.            General

                        Each authorized user is responsible for ensuring that the individual's responsibilities listed in the next subsection are fulfilled by those under his or her control, and is further responsible for:

a.         ensuring that the individuals in his or her group who work with radioactive materials or radiation machines are instructed in radiation safety and in the conduct of research using radioactive materials or radiation machines, this must include laboratory specific (function specific) training and a record of this training must be maintained.

b.         ensuring that each individual in his or her group has the appropriate permanently assigned dosimetry device (see SPPM S90.65.1) which is worn at all times when working in the laboratory and which is periodically exchanged in accordance with the procedure prescribed by the Radiation Safety Office,

c.         ensuring that a copy of the "Notice to Employees" Form RHF-3 is always posted in areas under his or her control in accordance with the requirements of WAC 246-222-020 ( click here to see a copy of RHF-3), and that other Department of Health notices are posted on a temporary basis as directed by the Radiation Safety Office,

d.         ensuring that all areas under his or her control where radioactive materials are stored and used are properly posted in accordance with the requirements of WAC 246-221-120 ,

e.         performing the meter and swipe surveys specified by the Radiation Safety Office for all laboratories under his or her control,

f.          ensuring that radiation levels and contamination levels in the laboratories under his or her control do not exceed prescribed limits (see Section IX.); the Radiation Safety Office will inform the user if excessive contamination levels are found by the RSO laboratory swipe test program,

g.         decontaminating laboratory areas under his or her control found to have excessive contamination levels, and informing the Radiation Safety Office of results; the Radiation Safety Office will provide advice and assistance as required, and may perform confirming surveys, and,

h.         ensuring that all bioassays (thyroid scans and urine assays) required by RSC regulations are performed in a timely manner.

 

IV.C.2.            RESPONSIBILITY UPON SEPARATION

 

a.                     Background

                        Many faculty and some staff members are authorized users of radioactive materials.  Permanent departure, or departure on sabbatical leave or leave without pay for a period in excess of 90 days, from this university of any such member can represent a serious problem, unless radioactive materials are properly managed, including appropriate disposal and transfers prior to the performance of necessary final surveys.

 

b.                     Notice

                        Notice must be provided to the Radiation Safety Office (RSO) whenever a faculty or staff member from this group announces his forthcoming departure.  (See Business Policies and Procedures Manual, Section 60.38 (Rev. 4-06).)

c.                     Responsibility          

                        The individual responsible for reporting a future termination or leave to the RSO and EHS is the Appointing Authority for that particular faculty or staff member.  The Appointing Authority will give written notice to either the RSO or EHS, or both, and provide a copy to Human Resource Services by attachment to the Personnel Action Form.

            d.         Form  

            The notification form can be found at this link http://www.wsu.edu/~forms/PDF/BPPM/60-38-5.pdf. This form should be copied and used as necessary.

IV.D.   Individual Radiation Worker Responsibilities

IV.D.1.            General

            Each individual at WSU who is assigned a personal monitoring device is responsible for:

a.         keeping his or her occupational exposure to radiation as low as reasonably achievable (ALARA),

b.         wearing his or her personal monitoring device at all times when engaged in activities in which the individual is occupationally exposed to radiation,

c.         following all pertinent provisions of WAC 246, and all radiation safety rules and regulations promulgated by WSU, including those contained in this manual,

d.         reporting all radioactive material spills, radiation accidents, and unsafe working conditions to his or her supervisor and to the Radiation Safety Office, and

e.         referring questions on radiation safety to his or her supervisor and to the Radiation Safety Office.

IV.D.2.            Responsibilities Upon Separation

            Each radiation worker must discharge his or her responsibilities to the University upon separation from employment within the group of the given authorized user of radioactive materials.  These responsibilities include the following actions prior to departure:

a.         returning to proper party any radioactive materials signed out in his or her name,

b.         returning to the Radiation Safety Office any radiation survey instruments and other instruments or material signed out in his or her name,

c.         returning the final badge(s) to the Radiation Safety Office with a request for discontinuance of badging service, and

d.         completion of any bioassays required upon termination.